Data Privacy Notice
1. Introduction
Rubert Partners FZE (“RUBERT & PARTNERS”, «we», «us», «our») is committed to protecting and respecting your privacy. This Data Privacy Notice explains how we collect, use, disclose, and protect your personal data in accordance with applicable Data Protection Regulation and associated regulations in the UAE and committed to comply with the EU General Data Protection Regulation 2016/679 (collectively, the “Data Protection Law”).
This Data Privacy Notice applies to:
- Past, present and prospective clients;
- Anyone directly or indirectly involved with any transaction or interaction with RUBERT & PARTNERS whether such direct or indirect contact is done in a personal capacity or as representative irrespective of the position and capacity; and
- RUBERT & PARTNERS’ employees, advisors, or consultants.
2. Data Controller
RUBERT & PARTNERS is the data controller responsible for your personal data. Our registered office is located at Creative Tower, Fujairah, United Arab Emirates, P.O. Box 4422
3. Data We Collect
We may collect and process the following categories of personal data:
- identification details: name, date of birth, nationality, passport number;
- contact details: address, telephone, email;
- marital status and other data, deemed “special category of personal data” regarding lifestyle, sexual orientation or religion;
- tax identification number;
- bank details;
- source of wealth and funds; and
- where applicable and legally permissible, audio-visual data such as surveillance videos, recording of phone or video calls or chats with our employees or agents.
4. How We Collect Your Data
We collect your data through various methods, including:
Federal Decree-Law No. 45/2021On the Protection of Personal Data
- You provide your data when filling in forms (onboarding, KYC, regular updateings, etc) or corresponding with us.
- Information about you provided by your company or an authorized intermediary;
- Communications by telephone, email or other forms of electronic communication – which could be recorded and stored.
- Received from the agents, advisers, intermediaries, and custodians of your assets; or publicly available sources or from third parties, most commonly where RE/SOUK needs to conduct background checks about you.
5. How We Use Your Data
We use your personal data for the following purposes:
- To fulfill contracts with you.
- To provide and manage our services.
- To improve our website, services, and customer relationships.
- To communicate with you regarding our services.
- To comply with legal obligations.
- For RUBERT & PARTNERS’ legitimate business interests.
6. Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Performance of a Contract: Where processing is necessary for the performance of a contract with you.
- Legitimate Interests: For the purposes of our legitimate interests, such as improving our services.
- Compliance with Legal Obligations: Where processing is necessary for compliance with a legal obligation.
- Consent: Where you have provided consent to specific uses of your personal data.
7. Sharing Your Data
We may share your personal data with:
- Service providers who process data on our behalf.
- Professional advisers such as lawyers, bankers, auditors, and insurers.
- Government bodies that require us to report processing activities.
- Third parties to whom we may sell or transfer parts of our business.
8. Data Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction.
9. Data Retention
We retain your personal data only as long as necessary to fulfill the purposes we collected it for, including for legal, accounting, or reporting requirements.
10. Your Rights
Under the GDPR, you have the right to:
- Access your personal data.
- Rectify inaccurate data.
- Erase your personal data (right to be forgotten).
- Restrict processing of your data.
- Object to processing of your data.
- Data portability.
- Withdraw consent at any time.
To exercise these rights, please contact us at info@rubertpartners.com
11. Cookies
We use cookies on our website to enhance user experience.
Cookies contain information that is transferred to your computer’s hard drive.
You may refuse to accept cookies by activating the relevant setting on your web browser that allows you to control the setting of cookies. However, for optimal use of RUBERT & PARTNERS’ website, we recommend that you do not block the set up of cookies on your computer as it may prevent you from accessing certain areas or features of our website.
12. Changes to This Notice
We may update this Data Privacy Notice from time to time. Any changes will be posted on this page with an updated revision date.
14. Contact Us
If you have any questions or concerns about this Data Privacy Notice, please contact us at:
RUBERT & PARTNERS
Creative Tower
PO BOX 4422 Fujairah
Email: info@rubertpartners.com